SHE IS HOPE LA FUNDRAISER
VENDOR APPLICATION AND AGREEMENT

The Fall Harvest is to help single mothers gain the skills, knowledge, and confidence to transition back into the workplace and break the cycle of poverty. Most single mothers have little or no credit, money, or support; in Los Angeles, over half of single-mother households with toddlers and school children fall below the poverty line. 80% of children in LAUSD qualify for free or reduced lunch. There are few places for these mothers to go.

We appreciate you being a part of our fundraiser!

EVENT DETAILS

Date: October 30, 2022

Event Time: 11:00 AM to 4:00 PM

Set-Up Time: 9:00 AM 

Venue: Tarzana Cultural and Community Center

Location Address: 19130 Ventura Blvd., Tarzana, CA 91356

 

As a participating vendor, here's what to expect:

  • Event promotions via websites, social media, email marketing, and media. 

  • Marketing materials to be provided to sponsors & vendors to share with their clients and on social media.

  • Brand Presence in the form of exhibitor space with the opportunity to make in-person connections.

  • Networking opportunities.

  • Post-event coverage via photography and video.

VENDOR SPACE AND FEE

All vendors will receive a 6'x6' space which will include a 6' table, linen, and 2 chairs. You may purchase additional spaces if you need more space to display your product. ​Displays must look professional and inviting. You must furnish your own displays and set-up materials. We encourage you to present your product or service in an interactive way to add to the festive atmosphere of the event.​

The full amount of the Participation Fee as listed below is at the time of signing. Please note, that we are unable to hold spaces. 

EXHIBITOR SPACE (6'X6')     

$150 FEE   

Once your payment has been accepted, you will receive an email confirmation within 24 hours. All fees are non-refundable/non-negotiable.​ If the event is postponed due to an act of God, this agreement remains intact and will transfer to the new event date. If the event is canceled indefinitely,  the She Is Hope LA agrees to refund the Vendor/Sponsor and to terminate this agreement.

 

She Is Hope LA does not guarantee sales. We provide the space and exposure. The outcome of your specific experience is beyond our control.  Events are a great opportunity to receive real-time feedback about your brand, network with potential customers, and make sales. We cannot offer a refund if you did not make sales. 

EVENT GUIDELINES

  • She Is Hope LA reserves the right to refuse the application of any company or individual.

  • She Is Hope LA reserves the right to amend or change these guidelines at any time.

  • Your space is not secured until full payment is received. Terms and Conditions are binding unless otherwise waived in writing.

  • She Is Hope LA reserves the right to change the setup and/or event times due to weather or any other unforeseen conditions.

EVENT CANCELLATION POLICY

  1. Absent extreme, severe weather, the event will not be canceled.

  2. The decision to cancel the event is at the sole discretion of She Is Hope LA.

  3. Refunds will not be issued due to unforeseen acts of God.

RULES & REGULATIONS

When you submit your application, you acknowledge having read and reviewed the Vendor Agreement and Rules and Regulations on this page, which set forth the terms and conditions applicable to merchants at the event, i.e. operating hours, permitted merchandise, and onsite services. The Vendor Agreement and Rules and Regulations shall automatically become a binding legal agreement between you, and She Is Hope LA upon your acceptance of this offer by your payment.

SET-UP AND BREAKDOWN

Floor plans are finalized a few days prior to the event based on the particular mix of Vendors booked. We will do our best to accommodate any special requests, but do not guarantee a particular type of space or location.

Set-Up Time: 9:00AM. All Vendors have up to two (2) hours to set up. Please note, that we cannot guarantee an earlier set-up time. 

 

  • Vendors must check in with staff prior to setting up to receive their assigned space.

  • Vendors must bring their own setup, i.e racks, lamps, and extension cords. (if you require any additional supplies, please let us know at a minimum of five (5) days prior to the event. We will try to accommodate your needs and assist you with any additional rentals. 

  • Your space must be set up and ready by 11:00 AM.

  • If you arrive after the event start time, you will not be allowed to set up, and you forfeit your fee.

  • The breakdown will begin at 4:00 PM. We do not allow breakdown earlier than the event is over.

  • You will have two hours for the breakdown. Please be packed up and ready to exit before 6:00 PM

EVENT PROMOTION

Our marketing efforts include PR, social media, digital marketing, and email blasts. She Is Hope LA invests a substantial portion of marketing efforts in order to provide as much exposure as possible to our events. We highly encourage and request that all Exhibitors participate in marketing the event. 

 

VENDOR REQUIREMENTS AND CONDUCT

Vendors may display information about their products/services within the space provided. Non-vendor information will not be allowed in any space. Vendors are responsible for all of their merchandise and belongings and must guarantee proper conduct of their personnel during the Event.  Vendors assume all responsibility for compliance with all pertinent ordinances, regulations, and codes of duly authorized local, State, and Federal governing bodies concerning fire, safety, and health. In addition, Vendors must comply with these rules and regulations and with directions given by She Is Hope LA. Vendors who do not comply will be asked to leave the area with no refund. She Is Hope LA reserves the right of refusal.

 

PROMOTIONAL CONSIDERATION

She Is Hope LA reserves the right to advertise and promote Vendor's products and or services in any manner that it deems beneficial for the Event. She Is Hope LA also reserves the right to obtain copies of photography and/or videography of the Event for promotional use or other purposes.

 

LIABILITY

Exhibitor agrees to indemnify and hold harmless She Is Hope LA, its agents, and employees, or any other person against loss or expense, including attorney’s fees, by reason of the liability imposed by law upon She Is Hope LA, its agents, and employees, except in cases of She Is Hope LA, its agents, and employees sole negligence, for damage because of bodily injury, including death at any time resulting there form, sustained by any person or persons, or on account of damage to property arising out of or in consequence of this agreement, whether such injuries to persons or damages to property are due or claim to be due to any passive negligence of She Is Hope LA, its agents, and employees, its agents or employees or any other person. It is further understood and agreed that the Vendor shall, at the option of She Is Hope LA, its agents, and employees, defend She Is Hope LA, its agents, and employees with appropriate counsel and shall further bear all costs and expenses, including the expense of counsel, in the defense of any suit arising hereunder.

VENDOR APPLICATION AND PAYMENT

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Thanks for registering to our event. See you there!